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| IN THIS ARTICLE |
The pain: inefficiency disguised as familiarity
There’s always a comfortable familiarity to using systems like spreadsheets and emails, and even paper forms. And they can easily seem like the most obvious inexpensive choice because they are usually readily available as standard tools. In reality, however, the inefficiency of their inconsistent formats, the different habits of different users, and the inaccessibility of personal inboxes makes these ‘solutions’ more expensive than you might think.
The numerous hours spent re-entering data, tracking down the final version of critical documents, and chasing colleagues for updates all add up to a significant expense that has zero productivity benefits. All those hours translate directly into wasted salary expense. And that’s even before adding in the lost opportunities for analysing findings, avoiding incidents, and making performance improvements.
The impact: hidden costs that accumulate
Every laborious audit cycle, every missed corrective action, every duplicated or missing record – they all equal unproductive hours spent playing catch-up. In the space of a single calendar year, you could be talking about dozens of days wasted and thousands in additional indirect costs.
And it’s not only a question of how much time and effort is wasted. Manual reporting also adds to your risk of non-compliance. That can certainly increase the real cost of sanctions and penalties, the hidden cost of rework, and the indirect (but potentially enormous) cost of damage to your organisation’s reputation.
The value: small digital steps for fast returns
Whether hidden or glaringly real, all those costs can be significantly reduced by just starting with some small digital steps. Any investment that reduces error-prone, time-wasting activities can already bring you quick returns. Even limited pilot projects will often repay themselves within months as you reclaim your productive time.
By gradually transitioning to a digital quality system for your QHSE workflows, you can easily centralise information that you now search for manually, while you also begin to standardise tasks that are currently too inconsistent to perform quickly and efficiently. Not to mention breathing easier at audit time – an immeasurable value all on its own!
What’s more, you can still significantly reduce the chance of duplicate or missing data and the time spent manually re-entering and editing information, simply by removing the most inefficient manual processes step-by-step.
The Bizzmine difference
Bizzmine helps to unburden QHSE teams from the hidden costs of manual processes. Even when budgets are constrained, Bizzmine can guide your organisation in the move from manual to digital processes. We do that at your own pace, keeping things as familiar as possible, one process at a time.
From QMS and CAPA software to document management and training management software, our digital platform offers a robust and user-friendly quality assurance system. You can start small, prove the ROI quickly, and then expand again once you’ve seen the positive results.
