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Audit findings recorded in Excel sheets, incident reports stuck in inboxes, training records relegated to shared drives – all these different systems, with their inconsistent formats and often complicated accessibility, create inefficiencies (and frustration!) when it comes to gathering information and making it useful. It’s time-consuming, and it’s prone to errors as well.
So much time gets wasted on chasing the latest version, or on chasing colleagues to update records and forward reports. It generates a lot of stress when preparing for an audit that requires large amounts of data and documentation. And it’s not only the time wasted, incomplete documentation, and inconsistent audits that are cause for concern. The inefficiency itself also introduces its own compliance risks when your industry is heavily regulated.
Besides the obvious risk of noncompliance, however, there is also the lack of real oversight and visibility into QHSE issues and risks on a day-to-day basis. This adds even more hidden costs into the business operations, as problems and risks can go unseen, unsolved or unmitigated for far too long
The Impact: Time is Lost While Risks Increase
Did you know that the average QHSE professional spends over 30% of their time on manual data entry, version control, and report preparation?
That is a large chunk of wasted time that cannot be spent on the much more useful work of analysing trends, improving safety, and actually preventing incidents.
In addition, if you are too weighed down with the inefficiency of gathering data manually to pay attention to its implications, critical nonconformities can be all too easily missed. The risk of sanctions and fines, downtime, and reputational damage can increase exponentially, especially in heavily regulated industries.
The Solution: Digital Workflows That Win Back Your Time
By contrast, digital QHSE management systems can relieve that pressure by efficiently and effectively consolidating your compliance data, documents, and processes into one platform. Having every bit of information consistently and readily available on a single platform means that audits, incidents, CAPAs, and training are always in sync at the exact moment you need them.
A digital system can offer you:
The switch from manual processes to a digital QHSE management system means less administrative work, far fewer errors, and more time available to spend analysing and understanding the information instead of gathering it. And all with the added benefit of increased confidence at audit time!
At Bizzmine, our goal is to unburden QHSE teams from the hidden costs of manual processes. Our digital QHSE management system saves time and increases your ability to avoid costly inefficiencies and risks of noncompliance. From QMS and CAPA software to document management and training management software, our digital platform offers you a robust and user-friendly quality assurance system.
The Bizzmine digital platform is also flexible and scalable enough to be perfectly adaptable to your existing processes – not the other way around. Your team can digitise processes comfortably and gradually for a seamless integration that matches your specific QHSE requirements. Your manual workload is reduced at every step to save time, but the intuitive workflows still feel familiar, so you can stay focused on what matters most.