How STAXS implemented Bizzmine quality management software to manage document control, CAPA and change management while improving audit readiness.
STAXS supplies cleanroom consumables to pharmaceutical and life science organisations where contamination control and regulatory compliance are critical. Managing procedures, calibration records and quality workflows requires strict documentation control and full traceability. STAXS implemented Bizzmine as its digital quality management platform to centralise document control, CAPA processes and calibration management. The system now provides one structured environment where procedures, approvals and quality workflows remain visible, controlled and audit ready.
This case study explains how STAXS uses Bizzmine quality management system software to:
centralise document control and SOP management
manage CAPA, change management and calibration workflows
improve visibility and traceability of quality processes
prepare efficiently for quality audits and ISO compliance
provide employees with a user friendly digital QHSE platform
STAXS is a supplier of cleanroom consumables for pharmaceutical and life sciences companies. The organisation focuses on contamination control and supports highly regulated environments where quality management and traceability are essential.
Kristof Lannoo, IT Manager at STAXS:
“STAXS is a leading provider of cleanroom consumables in the pharmaceutical and life science industry. With more than thirty years of expertise we remain focused on contamination control.”
Operating in these industries requires strict compliance with regulations and quality standards. “Compliance with regulations and ISO standards is becoming increasingly important in our industry because human lives depend on the quality of these processes.”
Before implementing a digital QHSE platform, managing documentation and quality processes required significant manual coordination. “To maintain compliance we needed a system where we could monitor and record our quality standards and document changes in our processes.”
Without a centralised system it becomes difficult to maintain visibility into procedures and documentation. “Quality is the heart of our processes, so implementing a digital quality management system was essential.”
The organisation required a solution that could provide structured document control while supporting quality workflows such as change management and CAPA processes.
STAXS implemented Bizzmine as its digital QHSE software platform to manage document control and quality workflows. “We selected Bizzmine because it is a scalable and reliable system that supports our quality processes.”
The platform centralised document control for working instructions, SOPs and contractual documentation. “We use Bizzmine to manage our document control. It allows us to control working instructions, SOPs and contracts in one system.”
Quality workflows such as change management, CAPA processes and equipment calibration are managed through integrated workflows. “The workflow module is used for quality processes such as change management, CAPA and calibration management.”
Critical equipment used in controlled environments must also be validated and documented. “For example our calibration systems such as scales and sterilisation machines must be validated and this is fully documented within Bizzmine.”
The implementation of Bizzmine significantly improved visibility and traceability across quality processes. “One of the biggest benefits is that documents are easy to find. The visibility and traceability of our procedures make audit preparation much easier.”
Integrated workflows also reduce administrative work for the quality department. “Because workflows are integrated within the platform our quality department can easily manage open tasks and follow up actions.”
The platform is widely adopted by employees because of its usability. “Bizzmine is very user friendly. End users need very little knowledge to work with the system.”
The organisation also recently transitioned to a cloud based environment. “We recently moved to a cloud based environment which allows employees to access the system wherever they are.”
The transition was completed smoothly with support from the Bizzmine team. “Our transition from on premise to the cloud was very smooth and the support from the Bizzmine team was excellent.”
Key results after implementing Bizzmine
Centralised document control for SOPs and procedures
Integrated CAPA and change management workflows
Digital documentation of calibration processes
Improved visibility and traceability for audits
Cloud based access for employees across locations
“Bizzmine gives us a reliable and scalable system that supports our quality processes while remaining easy to use for employees.”
STAXS implemented the digital QHSE platform through a structured rollout focused on improving quality management processes. “The first step was implementing document control so that procedures and instructions could be managed centrally.”
The organisation then expanded the system with additional quality workflows. “After implementing document control we introduced workflows for CAPA, change management and calibration management.”
The transition to a cloud environment further improved accessibility and scalability. “Moving to the cloud allowed employees to access the system wherever they work while maintaining the same level of control.”
Many organisations in pharmaceutical and life science supply chains rely on fragmented documentation systems to manage quality processes. As compliance requirements increase this approach becomes difficult to maintain.
Kristof Lannoo: “A digital quality management platform ensures that procedures, documentation and workflows remain structured and accessible while supporting compliance with ISO and regulatory standards.”
Quality management system software helps organisations manage quality processes such as document control, CAPA management, audits and change management within one digital platform.
Digital quality management improves traceability of procedures, reduces manual administration and ensures that compliance activities are documented consistently.
Document control software ensures that procedures, SOPs and instructions are centrally managed, version controlled and accessible for employees. This helps organisations maintain compliance with ISO standards.
Companies use quality management software to maintain structured documentation, track corrective actions and ensure that compliance evidence is available during audits.
Quality management software is widely used in pharmaceuticals, life sciences, manufacturing, logistics and food production where strict regulatory compliance is required.
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